css templates

SRRF 2019

Rules of Competition
Code of Conduct
Waiver, Release, & Authorization 
Registration Policies


Rules of Competition

All Races

The SRRF is organized and directed under USA Track & Field (USATF) rules and regulations. Entrants must also comply with all applicable city, state, and federal laws.

EVENT OFFICIALS:  All participants must follow the instructions of event officials, which includes SRRF staff and/or volunteers. Participants must retire at once from the race if ordered to do so by event officials, medical staff, or any governmental authority, including firefighters and police officers. 

SPORTSMANSHIP:   Any participant who conducts him- or herself in an unsportsmanlike manner or who exhibits offensive behavior or language to event officials, SRRF staff, and/or volunteers may be disqualified. Unsportsmanlike conduct includes, without limitation, the provision of false or misleading information on an event application. All participants must provide accurate information, including age, gender, and emergency contact information, when completing the event application. 

RACE NUMBER/BIB:  Your official participant bib, which displays your race number, must be fully visible at all times and worn on the front of your torso on your outermost garment.  Only runners with the proper bib will be permitted on the bridge. Police will be stationed on each side of the bridge!

The timing device is attached to the back of your bib. To ensure an accurate time, do not fold or wrinkle the bib or cover it with a jacket, runner belt, water bottle, or any other item. Participants who run the race without their bib properly attached and displayed may not have their finish time and split times recorded, may not be listed in the results, and/or may not receive credit for finishing the race. If your bib is lost on the course, please report it to an event official immediately after the race. Race credit may be provided after verification that your time was recorded at the start and that you completed the race.

Race numbers and official participant bibs are assigned by SRRF to each specific participant and may not be transferred, reproduced, replicated, or modified under any circumstance. Unless done so through the official transfer process (via RunSignUp), you may not: 1) give or sell your number or tag to another person; 2) receive or purchase a number or tag from another person; 3) modify, make copies or other reproductions/replications of your number or bib for any purpose (or allow another to do so); and/or 4) participate with an unofficial race number or bib (i.e., a number or bib that was not assigned to you by SRRF). Attempting to do any of the foregoing is also prohibited and any person found violating these rules will be subject to penalties, including but not limited to disqualification and suspension from subsequent SRRF events.

RACE START: The race will be started by an air horn unless otherwise noted. All participants must be behind the starting line at the start of the race and must follow the instructions of the race starter. If a race features a staggered start, corrals will be released at regular intervals, with corral A starting at the first start horn, followed by an additional start horn for each subsequent start.

OFFICIAL TIMES: Your official (net) finish time is recorded by the timing system from when you cross the starting line to when you cross the finish line. Some awards  are determined by gun time (the time from the starting horn until the runner crosses the finish line). Start timing mats will be removed after the last corral starts the race, unless the size of the field warrants keeping the start open longer. After the start has closed, net times will not be recorded and times will be calculated from the time of the start horn. If a runner starts after the timing mats have been removed, no start time will be added.

The order of finish, overall winners, masters overall winners, and age-group award winner finisher awards, are determined by gun time or net time as indicated on each race page: Half Marathon Awards, Half Marathon Relay Awards, 10-Kilometer Awards, 5-Kilometer Awards.

COURSE MARKING: SRRF events are conducted on USATF-certified courses. Participants must stay within course boundaries at all times. The course is typically marked by barriers, traffic cones, delineation, and/or other markings. Participants must recognize and understand event signage and symbols relating to the course, directions, and facilities, and must follow the instructions of course marshals and event officials. Failure to do so may result in disqualification.

COURSE COMPLETION: If you have not completed the entire course, you will be disqualified. Participants with missing or irregular split times at official timing checkpoints will be reviewed and may be disqualified. If you must leave the course, rejoin it only at the point at which you exited. No participant, after leaving the course, will be allowed to rejoin the race either for the purpose of gaining a place or to pace or assist another competitor.

ASSISTANCE: Unofficial pacers or other unregistered participants are not permitted on the course, nor are they permitted to provide assistance. A participant who receives assistance during an event from anyone other than official medical personnel may be disqualified.

TIME LIMIT: In the interest of safety, and to allow streets and park drives to reopen as scheduled, race courses will remain open to all participants, per the posted course closing time on the individual race page. Participants who are not able to complete the course prior to closing time should be aware that fluid stations and other race amenities may not be available. Participants may be asked to move to the sidewalks or board the sweep bus, per instructions of event officials. Participants on the sweep bus may not cross the finish line.

PERMITTED ITEMS ON-COURSE:  The following items are specifically permitted: fanny packs, hydration belts, cups or bike bottles, and one-gallon (or smaller) clear bags.

PROHIBITED ITEMS ON-COURSE:  The following are prohibited on the course: backpacks of any type (for gear or hydration, this includes Camelback or Camelback like fluid containers), runners going backwards, jump ropes, animals, selfie sticks, glass containers, weapons of any kind, explosives, facemasks, drones, animals/pets (except service animals to aid a person with a disability), and flags/signs larger than 11″x17″. No wheeled vehicles are allowed other than official race vehicles. No exceptions! This includes: bicycles, baby strollers, baby joggers, roller skates, in-line skates, and skateboards. The Race Director reserves the right to disallow additional items at any time.

ELECTRONIC DEVICES & HEADSETS:  We expect all participants to use good judgment and take responsibility for their actions should they wear an electronic device with a headset during the race. We do ask that all participants be able to hear last minute instructions both at the start and finish lines, and that the ear buds be removed at these locations.

ADDITIONAL GUIDELINES & INFORMATION:  In some areas, only the side of the road runners are on will be closed to vehicular traffic. Police and volunteers will be stationed at major intersections and crossroads, but not at minor roads or private driveways. As such, it is imperative that you stay within the cones marking the course and stay alert. Any deviations from the marked race course can result in a disqualification. It is our intent to provide the safest possible race course. Those who participate in violation of these rules will be disqualified and removed from the course. Foot runners and authorized vehicles have the right-of-way at all times, but runners should be cautious at intersections, side streets, and divided roads as impatient drivers may not read these rules. Any assistance received from anyone other than an official race volunteer or other course official may result in a disqualification. Safety and security is a primary concern for this event. All bags are subject to search at any time.

BRIDGE RESTRICTIONS:  Half Marathon. Half Marathon Relay. 10-Kilometer. No cups from the aid stations will be permitted on the bridge. Water stops are placed far enough off the bridge approach for a runner to take fluid and toss the cup before going on the bridge approach.

VIOLATION OF RULES OF COMPETITION:  All violations of the Rules of Competition will be referred to the SRRF Rules Committee, who will review the infraction and determine a resolution taking into consideration all relevant facts and circumstances.

The participant will receive written notice of the determination from the SRRF Rules Committee. Any information demonstrating why the SRRF Rules Committee should make a different determination must be submitted within seven days of the date of the initial written notice.

PENALTIES:  The following penalties are intended to serve as guidelines only. The Rules Committee reserves the right to consider all facts and circumstances, including repeat offenses, and apply penalties as appropriate in its sole discretion. 

Failure to cross all official timing checkpoints/course cutting: May result in disqualification from official results, suspension from subsequent SRRF events for up to one year, or suspension from the following year’s event.

Transfer of race number or bib: Any person found to have reproduced, replicated, modified, transferred, bought or sold a race number or bib (or attempted any of the foregoing actions) for an SRRF event, permits any other individual to wear the race number or bib assigned to them, or wears a race number or bib not assigned to them by SRRF, will be disqualified and suspended from subsequent SRRF events for up to one year or suspended from the following year’s event.

Unauthorized Assistance: Any registered participant who receives unauthorized assistance may be disqualified. This includes any registered participant who permits an unregistered runner to run with them for any part of the event.

Unsportsmanlike Conduct: Any person who conducts themselves in an unsportsmanlike manner before, during or after a SRRF event, including at the SRRF Expo or packet pick-ups, may be disqualified or prohibited from participating in future SRRF events.

Instructions of Event Official: Any registered participant who refuses to follow the instructions of an event official may be disqualified.

Public Urination/Defecation: Any registered participant who urinates and/or defecates in public will be disqualified.

Other Violations: In addition to the violations highlighted above, the Rules Committee may assess penalties for any other violations not specified in these Rules of Competition based on all relevant facts and circumstances.

Individuals disqualified from a race will be removed from the race results and may be barred from future SRRF events. SRRF reserves the right to reject any entry and to disqualify and bar any individual from any SRRF event. This rejection/disqualification may be based on, but is not limited to, the violation of the aforementioned rules.


Code of Conduct

At all Susquehanna River Running Festival (SRRF) events, participants should conduct themselves in a courteous manner, respect all fellow participants, volunteers, event staff, spectators, and members of the community, and follow the Rules of Competition. Proper race etiquette is expected at all times, including maintaining awareness of your surroundings and of the announcements and instructions from event officials.

Unsportsmanlike Conduct: Runners may not engage in any verbal or actual misconduct that is abusive, harassing, insulting, or offensive, even if it does not fall within the prohibitions that are outlined in SRRF’s Rules of Competition. Runners should be respectfully quiet during the pre-race announcements and during the playing of the national anthem.

Start: Please give yourself enough time to pick up your race number and enter your corral. Enter only the corral you are assigned to or a slower one. Line up according to the pace you expect to run.

Headphones: The use of headphones is strongly discouraged. If you choose to wear headphones, please ensure that you can hear all announcements and remain aware of your surroundings, including other participants.

Mobile Devices: The use of mobile devices while participating in the event for anything other than to track your run, or for use after the event, is strongly discouraged.

Groups: Do not run in groups of three or more abreast; wide groups become barriers to other runners.

Passing: Communicate when passing a runner and allow others to pass. If someone running behind you says, “On your left,” move to your right to let the runner pass. If someone says, “On your right,” move to your left.

Stopping: Do not stop abruptly. If you stop to drink at an aid station, take water from the furthest point on the table or line to avoid congestion and continue to walk forward. If you need to tie your shoelaces, move to the side of the course.

Spitting: Take care when you spit and blow your nose to avoid hitting other participants.

Helping: If you encounter a runner in distress, offer assistance and/or report the situation to the nearest aid station or event official.

Portable Toilets: Please be considerate in portable toilet lines. Do not cut in line or into another line. Respect that others will use the toilet after you. Urinating or defecating in the corrals, at the post-finish walk-off, or in park woods is not only discourteous, but also a violation of SRRF’s Rules of Competition, and you risk disqualification by engaging in such conduct.

Race Attire: We strongly discourage male participants from racing without shirts, and/or from removing their shirts during the race.
Trash: Please deposit all trash in the provided receptacles, including at aid stations. When discarding cups at aid stations, use caution to avoid hitting other participants.

Lost and Found Items: If you find an item during or after the event, please turn it into the SRRF staff tent or to any SRRF event official. SRRF will make best efforts to make these items available for pick up by the next day at a location in Harford County. Items may be held for 30 days and will be discarded if not claimed by their owner.


Waiver, Release, & Authorization 

Waviers

Link to Participant Waiver, Release, & Authorization signed during registration.

Link to Volunteer Waiver, Release, & Authorization signed during registration.


Registration Policies

Cancellations / Refunds

All entry fees are non-refundable. This policy applies to all entrants for any event and is in effect whether you are injured, have an unexpected family/business emergency, have a medical emergency, etc.

The SRRF in its sole discretion may change the course, delay, or cancel the event(s) if it believes the conditions on race day are unsafe. In the event the event(s) is delayed or cancelled for any reason, including but not limited to: fire, threatened or actual strike, labor difficulty, work stoppage, insurrection, war, public disaster, flood, unavoidable casualty, acts of God or the elements, or any other cause beyond the control of the SRRF, there shall be no refund of the entry fee or any other costs of entrants in connection with the event. 

There are NO exceptions.

Transfers

While it may seem like no big deal to give or sell your race bib to another person, it does present serious consequences to both the event organizers and the participants. Race results and finisher’s awards can be impacted and medical staff might not be able to identify a participant in need of treatment on the course. It is imperative that the person wearing the bib and taking part in the race is the same person that is in our registrant database.

For the safety of our participants and integrity of the race, we ALLOW transfers on a limited basis.  You may not just give or sell your number to anyone.  It must be done through the proper transfer process approved by the SRRF.  RunSignUp enables a registrant to "Transfers as a Gift", where the registrant gives their registration to another user, does not receive a refund, and the recipient is able to register.

Transfers are available first-come, first-served up until September 13, 2019.  There is a $10 transfer administrative fee that must be paid by the orignial entrant, and original entry fees are non-refundable. 

Downgrades

If you wish to downgrade to a shorter distance event in 2019 due to injury, limited training, or other reason, we allow downgrades on a limited basis.  Downgrades are available first-come, first-served between June 1 and September 13, 2019 only. There is a $10 downgrade administrative fee and original entry fees are non-refundable.

To request a downgrade, contact billy@charmcityrun.com.   Please provide your original event and your requested event distance.

Deferals

If you wish to defer to the 2020 SRRF due to injury, limited training, or other reason, we allow a time limited option to defer your original registration to the 2020 event. Deferring an entry guarantees a spot to re-register in the following year’s event by forgoing participation in this year’s event. The option to defer is available between June 1 and September 13, 2019 only. There is a $10 deferral administrative fee and original entry fees are non-refundable.  There is no guaruntee the event will happen in 2020. 

Any additional purchases made at the time are not eligible to be deferred to a future registration. An entry may only be deferred once. 

Confirmation & Communications

Online entries will be confirmed by e-mail from RunSignUp. If you have spam filters and/or firewalls in place, we cannot guarantee you will receive this email.  If you do not receive a confirmation email, contact billy@charmcityrun.com.

Prior to race weekend you will receive a series of communications containing important information. If your mail is filtered, please be sure to check your filters. Communications are sent via MailChimp, RunSignUp, or from dsmccone@alceskyscholarship.org. If you have opted out of communications from us, now or in the past, you will not receive them.